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Booking a meeting from Outlook

With the VIVE Sync for Outlook® Add-in, you can book VIVE Sync meetings from Outlook and send your invitation email right away. It's designed for use with the desktop and web versions of Outlook.

You need to first download the VIVE Sync for Outlook Add-in from sync.vive.com/download/ to your computer and install the add-in manifest file.

Go to this link to find instructions for sideloading the add-in according to your Outlook version.

Note:
  • For the desktop version, you need to use Outlook 2016 or later.
  • If you're using your corporate Outlook desktop app and it prohibits installing the add-in, contact your IT administrator for assistance.

Booking a meeting from the Outlook desktop app

Here's how to book a VIVE Sync meeting from Outlook on the desktop:

  1. Click New Items > Meeting.
  2. In the VIVE Sync tab, click Create Meeting .
  3. Sign in with your HTC Account.
  4. Enter a subject and choose options such as the meeting room style.
  5. Select the start and end time of the meeting. Fill in the contact names or email addresses of your invitees.
  6. Click Book Meeting.

    The email body with the meeting link will be created automatically.

  7. To send your email, click Send.

Booking a meeting from Outlook on the web

Here's how to book a VIVE Sync meeting from Outlook on your web browser:

  1. Go to your Outlook web calendar, and then click New event.
  2. If you don't see the complete dialog box for creating the meeting invitation, click More options.
  3. Click the three dots in the top toolbar, and the select VIVE Sync Meeting.
  4. Sign in with your HTC Account.
  5. Enter a subject and choose options such as the meeting room style.
  6. Select the start and end time of the meeting. Fill in the contact names or email addresses of your invitees.
  7. Click Book Meeting.

    The email body with the meeting link will be created automatically.

  8. To send your email, click Send.
Tip: If you haven't sent the email yet, you can cancel the meeting by clicking the Cancel Meeting button. This will delete the email body generated by VIVE Sync as well as remove the meeting from your Sync calendar.
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